Private dealer accounts
Each dealer logs in with their own account and sees only their price list, limits and product range.
Example solution · B2B dealer portal · Manufacturers and distributors
Dealer orders, out of the inbox and into one portal.
A B2B dealer portal is a private ordering site where each of your dealers logs in, sees their own prices, available stock and order history, and places orders without phone calls or long email threads. Kodem builds it on our own dealer portal base and adapts it to your price lists, order steps and ERP. Your sales team stops retyping orders and spends the time on the dealers themselves.
- Dealer-specific prices and limits
- Orders at any hour, from any device
- English and Arabic portals
Inside the portal
Dealer loginEach dealer sees only their own prices and limits
Dealer pricingDiscounts, price lists or product groups per dealer
Stock and statusAvailable stock and each order's stage
ERP linkOrders, stock and accounts in sync, by scope
The problem it solves
When dealers order by phone, someone has to type it all again.
In most dealer networks, orders arrive by phone, email and messaging apps. Someone in the office checks the dealer's price agreement, confirms stock, enters the order into the ERP and sends back a confirmation. Every step is a chance for a wrong price or a missed line.
A dealer portal moves that work to the dealer's side of the screen. The dealer sees the right prices because they are tied to their account, sees what is in stock before ordering, and follows the order through each stage. Your team approves and ships rather than transcribes.
In shortOne private portal for your whole dealer network: their prices, your stock, every order in one place and, where scoped, the same data in your ERP.
- Fewer order calls and email threads
- Prices applied from the dealer agreement, not from memory
- Each order's status visible to dealer and office alike
Portal features
What dealers see, and what your team gets.
Dealer-specific pricing
Set a discount rate, a separate price list or a product group for each dealer or dealer tier.
Catalogue and quote basket
A product catalogue with colour and size variants, and a basket that keeps a dealer's quote until they are ready to order.
Order stages
Orders move through defined stages, from received to shipped. Dealers follow their own orders and their history.
Instant notifications
A new order can reach your dashboard, WhatsApp and email at the same moment, so nobody has to watch a single inbox.
Reports and exports
Which dealer ordered what, and which products move fastest, with Excel and PDF exports for your sales meetings.
From our work
A dealer ordering system we built and measured.
Client names are not published without written consent. The figures come from the project's own tests.
Wholesale accessories manufacturerB2B catalogue · Quotes and orders3 channels per order, at once
Each order lands in the dashboard, on WhatsApp and in email at once
An ordering system for dealers, with a colour-variant product catalogue, a persistent quote basket and a seven-stage order flow.
- Orders delivered to three channels simultaneously
- Every uploaded image converted to WebP in three sizes
- Connected structured data for products, catalogue and FAQ
- Payment receipt uploads protected by authorised access
Cold storage operatorBusiness software · From ledger to system652 end-to-end test checks
From a paper ledger to role-based, auditable business software
Customer accounts, warehouse in and out movements, a cheque portfolio, commissions and the journal in one system, with in-cell editing so the team keeps its spreadsheet habits.
- 3 user roles with server-side permission checks
- Field-level change history: who changed what, and when
- An installable app that can work offline
- 12 end-to-end test suites, automatic daily backups
Projects are anonymised: we do not publish client names without written consent. Figures are from handover-day tests; live values may change over time.
How we roll it out
From your current process to the whole network.
Dealers are busy people. The portal is introduced in stages so they adopt it because it is easier, not because they are told to.
- Process mappingA video call and written map of how dealers order today, how prices are agreed, and what your ERP holds.
- Portal designAn interface built for dealers on desktop and mobile, adapted from our portal base to your catalogue and order steps.
- IntegrationWhere scoped, a two-way connection with your ERP or accounting system for orders, stock, invoices and account balances.
- Pilot, then rolloutA small group of dealers starts first. Their feedback is applied, then the portal opens to the rest of the network.
For networks across borders
Dealers in several countries, one portal.
English and Arabic
Each language has its own address, and the Arabic portal is laid out right to left.
Several currencies
Price lists can be held per currency for export dealers and local distributors.
A proven base
The portal starts from our own B2B dealer portal base, adapted to your rules rather than built from zero.
Your time zone
UTC+3, the same as Saudi Arabia, Kuwait and Qatar, for calls and approvals during your day.
Is a portal right for you?
A good investment for some networks, premature for others.
A good fit if
- Dealers order repeatedly and each has agreed prices or discounts
- Your team spends hours re-entering orders into the ERP
- Dealers ask for stock or order status by phone
- You also sell to consumers and want both on one platform
Not yet if
- You have a handful of dealers who order a few times a year
- Prices are negotiated afresh for every order
- You plan to take the source code in-house later
Kodem develops your software, hosts it on servers in Türkiye and keeps it up to date. The source code stays with Kodem. Your domain is registered in your name, and your content and data are always yours.
Questions
Questions about dealer portals
What is a B2B dealer portal?
A private ordering platform for a manufacturer's or distributor's dealers. Each dealer logs in, sees their own prices and available stock, places orders and follows them, which takes routine order handling off your sales team.
Will it work with our ERP?
Two-way integration with ERP and accounting systems is possible for orders, stock, invoices and account balances. The effort depends on your system's API and documentation, so we review it during discovery and list it as its own line in the quote.
Can dealers and retail customers use the same platform?
Yes. Our Enterprise Store plan includes dealer login, dealer-specific pricing and bulk ordering alongside the retail storefront, with different prices and payment rules for each.
How many dealers can it handle?
The data model is sized during discovery around your dealer count, product range and order volume, and the hosting is set up for that load.
Who uses the portal, and who maintains it?
Your dealers and your office team use it every day; that is what it is for. Hosting, security updates, backups and technical maintenance stay with Kodem.
How do dealers learn to use it?
The rollout starts with a pilot group. Their feedback shapes the final version before the portal opens to the rest of the network, so the questions are answered once, not dealer by dealer.
What does a dealer portal cost?
It is quoted after discovery because price rules and integrations differ between networks. For reference, dealer modules are part of the Enterprise website plan from $3,000, and dealer ordering within a store is part of the Enterprise Store plan from $9,000. Both are one-time project fees.
Tell us how your dealers order today. We will show what changes.
A free video call about your dealer structure, price agreements and ERP, then an itemised quote in USD with the integrations named line by line.